Summary Objective
The purpose of this position is to provide administrative and clerical support to the Probate Court. Work involves assisting department management with general reception, preparing reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, and/or visitor; serving as Marriage License clerk; managing electronic Court calendar.
This class works under general supervision, independently developing work methods and sequences.
Essential Functions
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
- Prepares varied department documents, records, reports, and forms requiring knowledge of programs, policies and procedures. Initiates reports and documents based upon knowledge of department operations, reporting requirements, and established deadlines.
- Maintains calendar for department management, schedules meetings and appointments.
- Enter information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate.
- Answers department telephones: provide assistance, requested documents and information; refers callers to other staff members as appropriate; and takes messages. Receives, dates, and distributes incoming mail.
- Must comply with the requirements of South Carolina laws regarding Probate matters, including marriages of same gender couples.
- Confidentiality of court records and events is required.
- Performs related work as assigned.
Minimum Education and Experience Requirements:
- High School graduation or GED equivalent.
- One (3) year of clerical experience or an equivalent combination of education, training and experience.
- Proficient in Microsoft Office, Word, and Excel.
Physical Demands:
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
- Performs sedentary work that involves walking or standing some of the time and involves lifting up to 25 pounds of force on a regular and recurring basis or sustained keyboard operations.
Essential Safety Functions
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.
How to Apply:
Applications are being accepted at the Clarendon County Administration Building, Human Resource Department, 411 Sunset Drive, Manning, SC 29102, Monday thru Friday, 8:30 am until 5:00 pm. A copy of the employment application can be downloaded from www.clarendoncountygov.org. Completed application can be emailed to countyhr@clarendoncountygov.org.
CLARENDON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER,
WE DO NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, SEX, AGE, NATIONAL ORIGIN OR DISABILITY